Terms of Service

Effective 4 August 2026 · Version 2.0

These terms constitute an agreement between Aurifex Digital (“Aurifex”, “we”, “us”) and the person or entity agreeing to them (“Customer”, “you”) governing use of the Varian service. By creating an account or using the Service you agree to these terms. If you agree on behalf of an entity, you warrant that you have authority to bind that entity, and “Customer” means that entity.

1. Definitions

1.1 “Service” means the Varian application made available at varianpm.app, together with any associated documentation and support.

1.2 “Customer Data” means all data, records and content submitted to the Service by or on behalf of the Customer.

1.3 “Authorised User” means an individual to whom the Customer grants access to the Service under its account.

1.4 “Organisation” means a tenant workspace within the Service under which Customer Data is held.

2. The Service

2.1 The Service records budgets and actual costs, compares them, raises threshold alerts, and maintains a record of changes.

2.2 The Service is a management information and record-keeping tool. It is not an accounting system, not a book of record for statutory reporting, and does not constitute financial, tax, legal or investment advice.

2.3 Figures presented by the Service, including converted currency amounts, variances and threshold signals, are derived from Customer Data. The Customer remains responsible for its own financial reporting and for any decision taken in reliance on the Service.

2.4 Currency conversions are calculated using published reference rates and are provided for display purposes only. They are not dealing rates and Aurifex does not warrant their accuracy for any transactional purpose.

3. Licence and restrictions

3.1 Subject to these terms, Aurifex grants the Customer a non-exclusive, non-transferable, revocable right to access and use the Service during the term for its internal business purposes.

3.2 The Customer shall not, and shall not permit any Authorised User to:

• access or attempt to access any Organisation other than its own, or probe, scan or circumvent any access control;
• upload malicious code, or any content that is unlawful or infringes the rights of a third party;
• impose a disproportionate load on the Service, including by automated bulk requests, such that other customers are affected;
• reverse engineer, decompile, resell, sublicense or white-label the Service, except to the extent such restriction is prohibited by law;
• use the Service in breach of any law applicable to the Customer.

3.3 Aurifex will not pursue claims under clause 3.2 in respect of good-faith security research that does not access another customer’s data, does not degrade the Service, and is reported to aurifex.digital@gmail.com with a reasonable opportunity to remediate before disclosure.

4. Accounts and Authorised Users

4.1 The Customer shall provide accurate registration information and keep it current.

4.2 The Customer is responsible for all activity under its account, for the acts and omissions of its Authorised Users, and for maintaining the confidentiality of credentials. Credentials shall not be shared between individuals.

4.3 The Customer shall notify Aurifex without undue delay at aurifex.digital@gmail.com on becoming aware of any unauthorised access.

4.4 Authorised Users must be at least 16 years of age.

5. Customer Data

5.1 As between the parties, the Customer retains all right, title and interest in Customer Data. Aurifex acquires no ownership of it.

5.2 The Customer grants Aurifex a non-exclusive licence to host, copy, process, transmit, back up and display Customer Data solely to the extent necessary to provide the Service and to comply with law.

5.3 The Customer warrants that it has all rights and permissions necessary to submit Customer Data to the Service, including in respect of personal data relating to its personnel, clients and suppliers, and that it will comply with its own obligations to those individuals.

5.4 Where Customer Data includes personal data, Aurifex acts as processor and the Customer as controller. Processing is governed by the Privacy Policy, which is incorporated into these terms.

5.5 The Customer may export Customer Data at any time during the term from within the Service, in Excel, CSV and PDF formats.

5.6 Records of changes to financial data are retained for the life of the Organisation and are not editable by the Customer, that immutability being necessary to their purpose.

6. Fees

6.1 Where a paid plan applies, the fees, billing period and currency are those stated at the point of subscription. Fees are payable in advance.

6.2 Fees are non-refundable except where required by law or where Aurifex has failed to provide the Service.

6.3 Aurifex will give not less than 30 days’ notice by email before a change to fees takes effect. The Customer may terminate before the change takes effect.

6.4 Accounts provided free of charge or for evaluation are provided as-is and may be modified or withdrawn on reasonable notice.

7. Availability and support

7.1 Aurifex will use reasonable endeavours to keep the Service available and to give advance notice of planned maintenance where practicable.

7.2 No service level or uptime commitment is given under these terms. A contractual service level is available under separate written agreement.

7.3 The Service depends on third-party infrastructure. Aurifex is not liable for unavailability arising from failures in that infrastructure.

7.4 Aurifex maintains backups of the Service. Backups are a continuity measure and are not a substitute for the Customer’s own retention of exported records.

8. Intellectual property

8.1 The Service, including its software, design, brand and documentation, and all intellectual property rights in it, remain the property of Aurifex.

8.2 Where the Customer provides feedback or suggestions, Aurifex may use them without obligation or attribution, and will not identify the Customer as their source without consent.

9. Warranties and disclaimers

9.1 Each party warrants that it has the authority to enter into this agreement.

9.2 Save as expressly stated, the Service is provided “as is” and Aurifex disclaims all warranties, conditions and representations, whether express or implied by statute, common law or otherwise, to the fullest extent permitted by law, including any implied warranty of satisfactory quality or fitness for a particular purpose.

10. Limitation of liability

10.1 Nothing in these terms limits or excludes liability for death or personal injury caused by negligence, for fraud or fraudulent misrepresentation, or for any liability that cannot lawfully be limited.

10.2 Subject to clause 10.1, neither party is liable for indirect or consequential loss, or for loss of profit, revenue, business, goodwill or anticipated savings, in each case whether arising in contract, tort (including negligence) or otherwise.

10.3 Subject to clause 10.1, the total aggregate liability of Aurifex arising out of or in connection with these terms is limited to the greater of (a) the fees paid by the Customer to Aurifex in the 12 months preceding the event giving rise to the claim, and (b) £100.

10.4 Aurifex is not liable for loss of or corruption to Customer Data to the extent the Customer has not maintained its own exported records in accordance with clause 7.4.

11. Indemnity

11.1 The Customer shall indemnify Aurifex against all liabilities, costs and expenses arising from a third-party claim that Customer Data, or the Customer’s use of the Service in breach of these terms, infringes the rights of that third party or breaches applicable law.

12. Term and termination

12.1 This agreement commences on account creation and continues until terminated.

12.2 The Customer may terminate at any time by closing its account.

12.3 Aurifex may suspend or terminate an account on material breach of these terms. Except where the breach requires immediate action to protect the Service or other customers, Aurifex will notify the Customer of the breach and allow a reasonable period to remedy it.

12.4 On termination, Customer Data is retained for 30 days to permit export or reinstatement, after which it is erased in accordance with the Privacy Policy.

12.5 Clauses 5.1, 8, 9.2, 10, 11 and 14 survive termination.

13. Changes to these terms

13.1 Aurifex may amend these terms. Not less than 30 days’ notice by email will be given of any material amendment.

13.2 Continued use of the Service after an amendment takes effect constitutes acceptance. A Customer that does not accept an amendment may terminate before it takes effect, and Aurifex will refund fees covering the unused remainder of the then-current term.

14. General

14.1 If any provision is held to be unenforceable, the remaining provisions continue in full force.

14.2 Failure or delay in enforcing a provision does not constitute a waiver of it.

14.3 The Customer may not assign this agreement without the prior written consent of Aurifex. Aurifex may assign it to a successor of its business on notice.

14.4 These terms and the Privacy Policy constitute the entire agreement between the parties in respect of the Service and supersede all prior representations.

14.5 No third party has any right to enforce any provision of these terms.

14.6 These terms are governed by the law of England and Wales, and the courts of England and Wales have exclusive jurisdiction. Where the Customer is a consumer, this does not deprive it of the protection of the mandatory laws of its country of residence.

15. Contact

Aurifex Digital — aurifex.digital@gmail.com